Project Coordinator

NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Project Coordinator.

The Department of Population Health at the NYU Grossman School of Medicine seeks a Project Coordinator with experience in complex project management to work across a multidisciplinary team to track, initiate, manage, and complete major projects associated with the City Health Dashboard and Congressional District Health Dashboard. Under the supervision of the Assistant Director, this position will also be required to liaise with external parties to communicate budget and project priorities. The Dashboards are interactive data and mapping websites developed by NYU Langone Health to help US policymakers, community-based organizations, journalists, and others leverage the power of data to improve health and well-being.

The team that updates and maintains the City Health Dashboard and Congressional District Health Dashboard consists of data, communications, partnership, and policy specialists. This role works with all members of that team, including external web developer consultants, to track and coordinate deliverables across weeks and months of the project. The most complex deliverables include data releases and website feature updates. On both websites, the team releases new years of data or new features more than three times per year. This role is responsible for supporting the intricate planning of these releases and monitoring the progress of all 20+ stakeholders. Planning for these releases involves brainstorming with team leadership, crafting project charters and presentations, creating work plans in MS tools, monitoring feedback in JIRA, and communicating progress in team meetings.

Job Responsibilities:

• Project Coordination – Coordinating moderately complex projects that include, but are not limited to, collaborating/communicating with the team and external parties on a daily and/or weekly basis to organize and coordinate components needed to initiate, conduct, and conclude project activities, and contributing to the development of project schedules and track project-related activities.

  • Utilizing, innovating, and augmenting a complex set of interdependent Microsoft tools to track, visualize, and manage timelines and deliverables, assist with progress reporting, and support the completion of grant deliverables. This work will require understanding project dependencies and team member capacity and priorities in order to co-develop workflows and tools that facilitate efficiency and collaboration.

  • Working with internal and external parties to organize multiple projects and project components. This includes facilitating this process by communicating with all parts of the team and using team roadmaps and senior team priorities as a guide. This work will require using project roadmaps (developed by the Assistant Director) to design monthly data release schedules and weekly project timelines, which are communicated to leadership and external web developers through written charters and presentations. As project priorities change or external parties present complexities, this role will work with their manager to develop solutions that consider the strengths, budgets, and capacity constraints of all stakeholders.

  • Presenting project and release timelines to all team members and leadership and closely monitoring project progress to flag any potential delays or changes.

  • Monitoring project budgets and expected estimates to flag overspending or the need for resource reallocation within our web developer contract and budget.

  • Collaborating with team members responsible for public health communication, data analysis, and website development and translating project priorities and decisions from team leadership. This work requires communicating with and presenting to an interdisciplinary team that may require utilizing different lexicons to achieve understanding.

• Reporting – With support from their supervisor, preparing progress updates for ongoing and pending projects which may include interpretation of project status, needs, and vulnerabilities.

  • Outlining agendas, planning and preparing presentations, and developing materials required to inform project leadership and partners about the team’s progress.

  • Project Support: Assisting in the training of operations staff and others in project management tools and operational workflows. Identifying inefficient workflows and collaborating across the team to develop new or updated workflows. This also requires developing workflow guides and presentations for the team to follow.

• Scheduling and Coordinating– Organizing and coordinating schedules, activities, and special events. This work includes planning for team retreats and large project meetings, booking meeting rooms, reviewing calendars for common availability, and developing agendas and presentation materials.

• Participating in special projects and performing other duties as required.

Minimum Qualifications:
To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications:
Project Coordination
2 – 3 years of professional project coordination/management experience for an interdisciplinary team working across management levels, especially if that team produced data or a website
Proficiency using project management software
Exceptional attention to detail, with experience in grant coordination or management
Experience keeping complex projects on track, especially using web-based task management tools
Experience monitoring project budgets and contracts and supervised solutioning for unexpected spending rates
Collaboration
Strong time-management skills with proficiency in managing multiple projects of levels of priority and complexity simultaneously
Outstanding verbal and written communication skills, including experience working with and developing meeting and presentation materials for internal and external stakeholders, including across levels of management
Familiarity working with external contractors on a website, including with a ticketing software
Other
Experience using Microsoft project management software (Microsoft Planner, SharePoint, and/or Power Automate)
A Masters degree or advanced coursework in a public health related field
The ideal candidate will be professional and dynamic, able to coordinate multiple tasks and work independently in a fast-paced environment, and have experience related to public health and/or municipal/local public administration.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 – $71,777.82 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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